VENTURA COUNTY FIRE PROTECTION DISTRICT HEADQUARTERS HVAC REPLACEMENT PROJECT 2400 CONEJO SPECTRUM STREET, THOUSAND OAKS, CA 91320 NOTICE INVITING BIDS – DECEMBER 29, 2025 Notice is hereby given that sealed bids will be received in the bid box at the Ventura County Fire Protection District’s main office located at 2400 Conejo Spectrum Street, Thousand Oaks, CA 91320 not later than 1:00 PM, January 27, 2026 for a contract for the Headquarters HVAC Replacement Project located at 2400 Conejo Spectrum Street, Thousand Oaks, CA 91320. Estimated cost of construction is: $2,426,687. General Description of the Work: The Work includes the following: This Contract is for the Headquarters HVAC Replacement Project. In general, the Work includes demolition and disposal of three existing rooftop HVAC units and installation of Owner-furnished Contractor-installed Trane HVAC units including all new rooftop ductwork, isolation system, roof repair, bracing and framing. Work also includes removal and replacement of all interior VAV units including associated ceiling removal and replacement, flex duct replacement at supply and returns, piping and valves as shown in the bid plans and specifications. Construction plans have been approved through Ventura County Building & Safety (herein VCBS) Permit BP25-03027. Technical Specifications are in APPENDIX 1 and the Drawings are in APPENDIX 2. The awarded Contractor shall pull the permit and approved Drawings from VCBS and shall comply with all permit conditions, including any required inspections and documentation throughout construction. The Fire District shall pay for the permits. All work shall be completed in accordance with the scheduling requirements outlined in the Bid Specifications, Basic Contract Requirements, Part 2, Project Schedule Details plus 21 calendar days for mobilization from the issuance of the Notice to Proceed. See the Contract Documents for a complete description of the Work. All Work must be completed within ninety-five (95) working days after the starting date. All work shall be completed in accordance with the scheduling requirements outlined in the Bid Specifications, Basic Contract Requirements, Part 2, Project Schedule Details plus 15 working days for mobilization from the issuance of the Notice to Proceed. Prevailing Wage/Department of Industrial Relations (DIR): This project consists of “public works” under Labor Code section 1720 et seq. subject to payment of prevailing wages. California general prevailing wage rates for construction can be obtained from: http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm Contractor and all subcontractors must be registered with DIR prior to bidding. For more information see http://www.dir.ca.gov/Public-Works/PublicWorks.html Mandatory Pre-Bid Meeting: A mandatory pre-bid meeting is scheduled for Wednesday, January 7, 2026 @ 9:00 AM at the Project site. Attendance is required. The meeting will be held for the purpose of answering any questions concerning the project. None of the information transmitted at the pre-bid meeting shall be construed in any way to modify, correct or change the Plans and Specifications. All corrections and changes deemed necessary based on discussions held at the pre-bid meeting shall be forwarded to all Plan Holders as an addendum or RFI clarification, as applicable. For Technical Questions and Requests for Clarifications concerning Bid Documents, send to David Kirby, David.Kirby@venturacounty.gov. Liquidated Damages: Liquidated damages for delay are $1,700 per calendar day. Bid Documents are available to bidders starting December 29, 2025 and will be issued at: Solo Reprographics 1710 Donlon Street, Suite 2, Ventura, CA 93003 Contact Name: Brian Ehler Phone: (805) 642-5898 Email: ventura@soloreprographics.com VENTURA COUNTY FIRE PROTECTION DISTRICT HEADQUARTERS HVAC REPLACEMENT PROJECT 2400 CONEJO SPECTRUM STREET, THOUSAND OAKS, CA 91320 NOTICE INVITING BIDS – DECEMBER 29, 2025 One electronic download of the Bid Documents/Plans and Specifications shall be made available to each bidder at Fire District’s cost. Bidders may purchase hard copies of the Bid Documents/Plans and Specifications for a non-refundable amount of $40.00 per set, if picked up from Solo Reprographics at the above address. Any shipping and handling costs shall be the responsibility of the bidder. Arrangements for receipt and payment for the Bid Documents shall be made directly with Solo Reprographics. Bid Documents are also available for viewing at the trade organizations listed below. 1. Builder’s Notebook – planroom@buildersnotebook.com 2. Construction Bidboard – planroom@ebidboard.com 3. Cyber Copy – dfssupport@cybercopyusa.com 4. Ventura County Contractor’s Association – plan.room@vccainc.com Bids must be submitted on the proposal form furnished with the Bid Documents. Each bid must be accompanied by a bid guarantee in the amount of not less than 10% of the amount bid, PAYABLE TO THE VENTURA COUNTY FIRE PROTECTION DISTRICT and guarantee that the bidder will enter into a contract in accordance with the terms of the Bid Documents if award is made. The bid guarantee shall be in one of the following forms: a bid bond written by an admitted surety insurer on the form included with the proposal form, a cashier's check drawn by a National bank, a check certified by a National bank or cash. The bid bond must have the original signatures of the principal and surety. Bidders must have a Class B or C-20 California Contractors license and will be required to furnish a Performance Bond and a Payment Bond, each in the amount of 100% of the contract price. In accordance with Section 22300 of the Public Contract Code, securities may be substituted for funds withheld. December 29, 2025 (11945080)